United States of America: Facilities Manager

The United Nations Children's Fund (UNICEF) works in 190 countries and territories to put children first. UNICEF has helped save more children’s lives than any other humanitarian organization, by providing health care and immunizations, clean water and sanitation, nutrition, education, emergency relief and more. UNICEF USA supports UNICEF's work through fundraising, advocacy and education in the United States. Together, we are working toward the day when no children die from preventable causes and every child has a safe and healthy childhood. For more information, visit www.unicefusa.org.

Facilities Manager

Reporting to the Director of Administration, the Facilities Manager is a hands-on position, responsible for facilities maintenance, workspace assignments, vendor management and security; product and materials inventory management; and supervising at least three (3) staff persons.

Key Responsibilities/Outcomes (include but are not limited to):

• Collaboratively establish individual staff goals, monitor & evaluate staff performances to individual and department goals

• Manage the assignment of HQ & regional workspaces in compliance with established standards

• Identify, recommend and manage administrative vendors related to workspace furnishings, cabling, electrical, mechanical, plumbing, movers and carting

• Manage workstation & office space assignments to ensure that workspaces are being used appropriately and sufficient space can be allocated for projected human resource demands across the country; responsible for maintaining the appearance of office facilities

• Interact with building security, building superintendent & engineering staff at HQ and in the regional offices

• Plan, evaluate, and improve the efficiency of processes and procedures to enhance quality and efficiency

• Designs and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments

• Manage the preparation and maintenance of reports necessary to carry out the functions of the department, keeping management informed by reviewing and analyzing reports; summarizing information and identifying trends

• Manage department vendor contracts and vendor relations

• Manage the use of storage assets to ensure effective product & materials inventory management

• Lead the physical maintenance & HVAC supplemental systems of UNICEF USA office facilities; receive and respond appropriately to critical environmental alarms at HQ 24/7

• Recruit, train & lead the HQ safety team members and circulate current regional office emergency action plans

• Supervise three Facilities Assistants and Temporary Staff

• Manage the Administration Team in the absence of the Director

• Undertake special projects as required

Qualifications:

• Associate's or Bachelor’s degree preferred and a minimum of five years of relevant work experience

• Utilize creative thinking, problem solving, and analytic skills to gather and evaluate data to address and improve Administration processes, procedures and resolve daily challenges

• Ability to work independently and lead projects; ability to take initiative, think strategically and work creatively

• Hands-on experience that demonstrates a progressively broader assumption of responsibilities over time

• Must be able to work collaboratively and professionally as a member of the Finance Division and with colleagues in other departments with a flexible and enthusiastic approach to work

• Demonstrated experience successfully managing and leading a small team. Facilities Management experience is a plus

• Excellent Project Management and Leadership Skills

• Confidence, enthusiasm and professionalism when communicating to both external partners and the internal team – a “can do” attitude

• Strong “client service” orientation and interpersonal as well as negotiation skills, and written/verbal communication skills

• Excellent oral and written communications skills and excellent presentation and negotiation skills; ability to think and write creatively

• Utilize creative thinking, problem solving, and analytic skills to gather and evaluate data to address and improve Administration processes, procedures and resolve daily challenges

• Must be highly organized and possess outstanding interpersonal skills to interface with people at all levels and backgrounds while maintaining tact, diplomacy, and confidentiality

• Ability to work a flexible schedule that includes early morning hours, weekend and evening commitments, and travel to regional offices

• Must demonstrate UNICEF USA Core Values: Trust, Respect, Accountability, Innovation, Teamwork, and Service

Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.

Due to the high volume of applications received, only those selected for an interview will be contacted.

Salary is commensurate with experience. In addition, UNICEF USA offers a comprehensive benefits package.

UNICEF USA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply.

To Apply- All Applicants Must Apply Online at: https://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=UNICEFUSA&cws=1&rid=895